Cincinnati Area Geographic Information System (CAGIS)

Why County Wide Construction Coordination (CWCC)?

Improved management of Sewer Repairs in conjunction with Street Rehabs and Capital Projects

CAGIS and the Metropolitan Sewer District of Greater Cincinnati initiated a prototype for improved management of the sewer repair system that took into consideration street rehabs and other planned capital projects. This evolved into a broader request and seed financing by MSD to develop the comprehensive CWCC.

Historic levels of construction within Public Rights-of-Way

In addition, Hamilton County is experiencing an astonishing growth in construction in the public right-of-way, and the coordination of these projects has become more demanding and complex. First, Hamilton County, through the Metropolitan Sewer District of Greater Cincinnati, has embarked on one of the largest public works projects in its 200-plus year history to reduce or eliminate sewage overflows into local rivers and streams and sewage backups into basements. In 1999, engineers at Greater Cincinnati Water Works created a ‘Master Plan’ to identify water mains needing to be installed or replaced in order to maintain the integrity of the water system, and resulting projects are ongoing throughout the county. In addition, Duke Energy has launched its Accelerated Main Replacement Program (AMRP) to replace all 12" and smaller cast iron and bare steel gas mains in Hamilton County and the surrounding area over the next 15 years.

Recognized need to Coordinate Road and Utility Agencies' Projects

Hamilton County commissioners and the City of Cincinnati administration recognized the need to coordinate road and utility agencies’ projects and activities that ultimately result in road reconstruction or repaving. A study prepared by CAGIS in 2007 showed that approximately 40% of newly paved road segments were paved again within 5 years due to planned utility projects, emergencies and other capital improvements. The extrapolated cost to the community over the five-year study period was approximately $90 million in investment. In each case, the residents and businesses of Hamilton County paid for these repairs, either as tax payers or as rate payers. The goals were not only to encourage coordination but to provide the administration with a clear view of when and how tax dollars were being spent.

Before the CWCC system was developed, projects such as these were managed in information "silos." Collaboration, when it occurred, was ad-hoc, relying on interpersonal contacts between agencies and jurisdictions on a case-by-case basis. There was no common repository and no traceable record of attempts to coordinate activities was available. Instances of detours in one jurisdiction impacting detours in neighboring jurisdictions were becoming commonplace. The CWCC system is a comprehensive system that is used for planning purposes as well as daily operations.

summary

Communication, Collaboration and Coordination are Key

The County Wide Construction Coordination system (CWCC) allows road and utility agencies in Hamilton County, Ohio, to communicate, collaborate and coordinate construction projects within a shared, integrated framework. The system, developed by the Cincinnati Area GIS (CAGIS), functions across multi-jurisdictional and multi-departmental boundaries to identify opportunities to coordinate development activities. The CWCC exemplifies the use of geospatial technologies to integrate business systems and provide a common platform for collaboration and coordination, leading to cost savings and significant process improvements within participating agencies and improved service to communities by minimizing disruption.

Current stakeholders include three regional utilities and two government road agencies. The Greater Cincinnati Water Works, Metropolitan Sewer District of Greater Cincinnati and Duke Energy each have service delivery areas that include Hamilton County and other surrounding counties. The Office of the Hamilton County Engineer and the City of Cincinnati Department of Transportation and Engineering manage Hamilton County- and City-owned street assets. In the near future the system will be made available to all right-of-way management agencies in the county’s 48 jurisdictions through a phased expansion.

Allows Agencies to Coordinate Projects throughout their Entire Lifecycles

The system is unique in that it provides a single, shared system for agencies to coordinate projects throughout their entire lifecycles, from concept planning through permitting and construction. The projects in the system range from concepts/studies to funded capital improvements from various planning and design sections of the participating agencies, routine maintenance and repair projects, emergency works as well as permits issuance on all. CWCC is both a daily-operation business application as well as a long-term planning and collaboration tool.

The following key features make CWCC system truly enterprise and exemplary:

Key Features>
  1. A collaborative system designed to function across multi-jurisdictional and multi-departmental boundaries for detecting opportunities to coordinate. The system radically improves access to key information in an accurate and close-to-real-time manner and enhances effective service delivery and cost savings for its participants.
  2. A cradle-to-grave business workflow design that tracks projects and flags opportunities for collaboration from concept to permitting within the same system that we believe is unique in its comprehensiveness and complexity.
  3. Institutionalize the use of geospatial technologies within day-to-day operation of business users through business workflow focused design that makes it simple and easy to use.
  4. Enables the visualization of project collaboration opportunities very easily. A single click on a map also reveals roadway condition, past projects, current ongoing projects and planned projects as far as 9 or more years out.
  5. Seamlessly integrate with multiple business systems of business partners to create a shared framework for collaboration using geospatial technologies exposed through project-specific Application Programming Interfaces (APIs). This eliminates manual entry and upkeep of fluid project planning scenarios.
  6. Use advanced geospatial and services oriented architecture (SOA) technologies to automate and integrate key processes to eliminate redundant data entries and synchronization of systems.
  7. Drive innovation in other areas that led to the creation of the unique pavement asset model and the calibrated address range model that underpin CWCC as well as currently leading to the starting of a shared countywide Road Pavement Management application for transportation agencies tightly integrated with CWCC.

For more information, contact Raj Chundur at (513) 352-4662